Entry Screen Ratio Requirements
16:9 monitors are used for judging and at the Awards screening. All entries should be submitted 16:9 full height anamorphic. 4:3 entries should be pillar boxed. 1.85 & 2.40 entries to be letterboxed.
Entry Quality Requirements
It is imperative entrants submit only the highest quality file or media so their work can be judged accurately and the winner’s work screened in the best possible light at the Awards. The ACS reserves the right to reject entries with sub-standard images.
Preferred method of delivery of entries is on USB or Hard Drives.
FTP files accepted only in special circumstances.
Entry Format Requirements
Note: tape formats are no longer accepted.
Entries will only be accepted on the following formats:
• Commercially produced DVDs (no self authored DVD's accepted)
• BluRay Disc
• Data files: h.264, ProRes QT and Avid DNx only.
For more information re entry formats refer item #24
Data files may be submitted on USB drives including memory sticks, thumb drives or hard drives. For those entrants who are offshore, or who are unable to supply physical entries they may submit their entries via their State FTP Dropbox (file size less than 500MB only). Any file submitted via FTP must be h.264 codec only. Please submit the highest quality file / dub / media for every entry so they can be judged accurately and winners' work screened in the best possible form at the Awards.
FTP may only be accepted if you are in a remote location and not able to deliver a USB drive. Data files: h.264, ProRes QT and Avid DNx only (Max size 500mb!) You will need to contact the Awards contact at your host branch to access the FTP link.
2014 Awards Terms & Conditions
1. Direct entries are not permitted into the National Awards. Gold Award Winners from each of the current State and Territory branch awards are the only entries eligible into the ACS National Awards. Branches will automatically enter State Gold Award winning entries into the National Awards and pay the entry fees.
2. An “entry” constitutes a single entry. Each episode (or webisode) of a series is classed as a single entry. Only one episode of a series, per entrant, may be eligible for an award.
3. An entry may only be submitted in only one category. E.G. a promo cut down from a program cannot be entered into Cat 3. TV Station Breaks / Promos. Duplicated media entered in more than one category will not be accepted.
4. Each entry must be submitted separately online. The ACS must receive full payment for all of the entries submitted. Payment by EFT, Visa, cash, cheque or money order (made out to the relevant ACS Branch), in Australian dollars only.
5. Only Accredited, Full, Active & Student members may enter and they must be current financial members of the Society and have been totally responsible for the visual content and lighting of the entry. Exception: for the inaugural, 2014 Northern Territory Awards for Cinematography, the entrants are not required to be a member and if they are not they must be a resident in the Northern Territory.
6. Entrants can only submit entries into the State & Territory branch awards of which they are a paid up financial member.
7. All entries must have been completed within 2 years of the current awards and must not have been previously entered into any other ACS awards. Exception: for the inaugural, 2014 Northern Territory Awards for Cinematography, this has been extended to within 3 years.
8. Student Category entrants must have been a recognised film industry student at the time of filming their entry. They may only submit a maximum of two entries. They must state the Film School they attend(ed) in the ‘Relevant Information’ field on the online Entry form.
9. All entries containing computer generated images (CGI) or CGI manipulation must include a description of such CGI and a time code reference of where it occurs and/or a description of the entrant’s role in said CGI work. Judges reserve the right to invalidate an entry considered CGI manipulated without a written explanation in the online Entry form.
10. Joint entries will not be accepted. If a project has more than one cinematographer then only the cinematographer who has shot a minimum of 70% of the project may enter it, i.e. the Principal Photography. The photography of others and details of their involvement must be provided, clearly highlighting their work by stating the relevant time codes. In Category 2 Specialised & Experimental entrants may enter specialised sections if less than 70% of complete projects, e.g. Underwater photography, aerial photography, etc.
11. Each entry must be provided as a properly named, separate data file. An entrant can supply multiple data file entries on USB or hard drive. Other media may only contain one entry each. Entries will only be accepted on the formats listed in these Terms & Conditions, item #24.
12. Only commercially produced DVD entries will be accepted due to the poor quality of “self authored” DVD's.
13. In the interests of anonymity, wherever possible an entrant’s name should not appear in the opening vision or DVD menus, excluding final production credits. Do not put entrants name in data file names.
14. At each State Awards, adjudication panels consist of five Accredited ACS members (a minimum of two from interstate) who will follow the ACS Judging Guidelines. These panels may award a maximum of three of each of Gold, Silver and Bronze awards except in the Student Category where there is a limit of one of each award. If no entry reaches a sufficiently high standard then the panel may withhold giving an award in any category. The decisions of the panels will be final and binding and no correspondence or discussion whatsoever will be entered into.
15. The adjudication panel may re-categorise any entry, which it considers to have been entered incorrectly. Where possible, the judging panel Chair will contact the entrant, giving the entrant the opportunity to accept the change or withdraw the entry. No fees will be refundable as a result of this action.
16. All entries must be received by the host State’s deadline and late entries may not be considered for judging.
17. Virtual Cinematography entrants must state their involvement in the production E.G. DOP Camera & DOP Lighting. State Gold winners will compete for a Golden plaque and therefore not be eligible for the Milli Award.
18. The Society will take all due care but WILL ACCEPT NO RESPONSIBILITY WHATSOEVER FOR LOSS OR DAMAGE TO AN ENTRY. INSURANCE OF THE ENTRY IS THE ENTRANTS RESPONSIBILITY.
19. Other than State GOLD winners, entries will be held for collection for up to 3 months, after which time they will be discarded. If an entrant is at a distant location and an address is provided, entries may be returned by post. The Society will pay return freight only. The ACS will return State and Territory GOLD winners after the National Awards to the host States for collection.
20. Copyright clearance, and all related permissions and clearances from the relevant Producer(s) to screen an entry are entirely the entrant’s responsibility. The Society accepts no responsibility for any copyright infringement.
21. BluRay discs can be heavily protected. Winning BluRay entrants may be requested to supply an excerpt of their entry on another format for screening at award ceremonies.
22. Entries will be only accepted on correctly and fully completed online entry forms, submitted on approved formats that have followed the correct naming conventions and/or are correctly labeled. See item #24.
23. On each online entry form all entrants are required to:
Nominate all CGI work.
Nominate all cinematography by others.
Have arranged all clearances and permissions.
They must be current, financial ACS member.
Include full payment for all of their entries.
Submit their entries only on an approved format. (See next item)
24. Approved Entry Formats: Tape formats not accepted & FTP is actively discouraged.
Entries will only be accepted on the following formats:
• Data files: h.264, ProRes QT and Avid DNx only
• Commercially produced DVDs (no self authored DVDs)
• BluRay Discs
Data files on USB or Hard Drives are the preferred method of entry & must adhere to the following guidelines to preserve image quality benchmarks, or they may be disqualified:
• h.264 Quicktime files with a data rate of 5000kbps or greater
• ProRes Quicktime files.
• Avid DNx files in online resolution (i.e. 50mbps or higher)
Data file entries must strictly adhere to the following naming convention:
(note – do not put entrants name in file name)
Entrants may place multiple entries on USB or Hard Drives, though an online entry form must be submitted for each individual entry. Each file must follow the naming protocol and USB or Hard Drives requires labeling for each file on the drive/s.
For entrants who are offshore and are unable to supply physical entries on USB they may enter via FTP after contacting the Awards co-ordinator of the host State to gain the link to the FTP site. Any file submitted via FTP must be h.264 codec or Avid DNx and less than 500MB!
FTP may only be accepted if you are in a remote location and not able to deliver a USB drive.
Data files: h.264, ProRes QT and Avid DNx only (Max size 500mb!)
You will need to contact the Awards contact at your host branch to access the FTP link.
Note: your discreet, personal entry number and entry labels will be forward to you in your entry confirmation email. It is extremely difficult and time wasting for our volunteers to try to match poorly named data entries to the hundreds of online entry forms we receive.
All entries must have the Awards entry label attached (this label is supplied with the confirmation email that the entrant will receive after submission of the online entry form) and be received via mail, courier or hand delivery to the address listed on the entry form, by the due date and time. Late entries will not be accepted. If entries are USB then place in an envelope with the label.
Please remember 16:9 monitors are used for judging.
All entries to be submitted 16:9 full height Anamorphic.
4:3 entries should be pillar boxed.
1.85 & 2.40 entries to be letterboxed.
NSW members note:
It is possible to take data files to ACS HQ and download your entries. Contact HQ Manager David Lewis ACS or Assistant Manager Richard Wilmot to arrange a convenient time.
Entry #'s & Labels
Your unique personal entry number and entry label information will be forward to you in your entry confirmation email. It is extremely difficult and time wasting for our volunteers to try to match poorly named data entries to the hundreds of online entry forms we receive.
All entry types (except h.264 files uploaded to the dropbox via FTP - under 500mb file size only) must have an entry label attached and be received via mail, courier or hand delivery to the address listed on the entry form, by the due date and time. Late entries will not be accepted.